A remote board meeting is a gathering conducted via video conference call in which the board members do not physically meet in the same room. It was an increasingly popular method for conducting business during the coronavirus outbreak and will continue to be used post-pandemic.
Making use of the appropriate tools is essential to an effective and efficient remote board meeting. Board members should have access to all materials prior to the meeting. This will save you time and prevent confusion during the meeting. It's also useful to record the meeting, especially when there's lots of discussion or if it is a long meeting.
Encourage board members to be aware of their surroundings while they're logging into the meeting. Distractions such as dogs barking, noisy street noises or even the slight sound of television in a different room could distract and make it difficult to concentrate during the meeting. Board members should prefer to be able sign into an office by using an unlocked, quiet door.
It is important to note the presence of every board member at the beginning of the meeting. This ensures that everyone is present and sets the tone of the meeting. After each item on the agenda, it's beneficial to ask for feedback. This encourages participation and engagement, even from remote members. The board can make decisions according to the feedback after the meeting, if it so chooses.