How to Take Minutes at Board Meetings

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When taking minutes at board meetings, there are many aspects that require attention. This job requires a person who is able to plan ahead and pay attention, as well as write an extensive summary.

Meeting minutes are crucial documents of the company, which represent the decisions made by the board. They must, therefore, be precise and accurately reflect the discussions that were held during the meeting. It's recommended to review the agenda beforehand so that you are aware of what you have to record during the meeting. This will ensure that important information from being left out during the meeting. A third party can assist in reading the minutes. This will ensure that the person who reads the minutes isn't biased, and has a neutral view of the content of minutes.

In addition to the main points of the meeting, it's important to include the actions taken during the meeting, and who was accountable for each action item. This will allow the board members to reference meeting minutes in the future.

A final note on the presence of a majority be added. A quorum is defined as the presence of at least two-thirds of the board members.

It is also essential to note any documents that were circulated during the meeting or any presentations that were made. It is also recommended to include the date and time of the meeting in the minutes.


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