A board meeting schedule serves as try this out an outline to help you keep your meetings on the right track and productive. When it comes to maximising the time that your board members spend together there is more to it than style.
Begin your meeting with an official call to start the meeting followed by an introduction by the facilitator or chair of the board. You can then accept the minutes of the previous meeting or the financial report. You could also review committee updates or other administrative tasks. It's a good idea to reserve a room for strategic planning discussions or other governance concerns. You may also have an executive session on sensitive or sensitive topics if that is permitted by your organization's bylaws and applicable laws.
Throughout the meeting, make sure to listen carefully and thoughtfully to each item. If you have any questions or concerns you have regarding the presentation and allow your fellow board members to respond. Be mindful not to go off track and talk about topics which aren't listed on the agenda. This can waste valuable time in meetings, and divert attention away from the most important issues on your board's agenda. You can prevent this from happening by adding an "parking area" item at the top of your agenda. This will allow you to postpone various topics for later.
Last but not least, ensure that you give your board the agenda at minimum a week before the meeting. This gives everyone enough time to look over the agenda and prepare their thoughts for the meeting. It's also a great idea to include the agenda along with any supporting documents that board members require to fully comprehend the topic in hand.